Exco 2009 Roles and Responsibilities

Committee Structure



Roles and Responsibilities

President

~ Over viewing of all the Committee Members and programme.
~ Ensure that the club’s image is upheld.
~ OIC of planning and execution of Orientation of New Members.
~ OIC of planning and execution of Recruitment.
~ Conduct Committee Meeting at least once every fortnight.
~ Prepare the programme of weekly meeting and send it to the
Teachers’ i/c & AV Technician at least 3 days before the meeting.
~ Conducts weekly meeting for members.
~ Vetting through of Minutes.
~ Look into the general welfare of the members.
~ Plan and execute the “Relay System”.
~ OIC for Special Projects taken on by the Club.

Vice President

~ OIC of the planning and execution of Training Programmes for the
members.
~ Plan and discharge of duties (events/morning duties etc).
~ Ensure that members turn up for their respective duties.
~ Assisting the President to plan and execute Orientation programme
for New Members.
~ Conducts weekly meeting during the absence of President.
~ Updates the Secretary on members CIP Hours, duties etc once
every week.
~ Posting of Notices on Club’s Blog.

Secretary/Treasurer

~ Taking of Attendance for all meetings.
~ Updating of Members Personal Particulars.
~ Updating of Members CIP Hours, Attendance etc in Schoolbuzz at
least once every fortnight.
~ Record Minutes of Meetings.
~ Filing of Minutes of Meetings
~ Minutes of Last Meeting and any other materials which are required
for the meetings.
~ Ensure that the Minutes of Meetings are sent to all the Teachers’ i/c
as well as the AV Technician.
~ Collection of Monies for Camp etc.

Technical Manager, Audio

~ OIC of the planning and execution of Audio Training Programme.
~ Ensure members are well trained in the area of Audio.
~ Ensure the smooth running of events (Audio Section).
~ OIC of the AV Club Noticeboard, to be updated once every fortnight.
~ 2IC for the planning and execution of Industry Visits for members.

Technical Manager, Lights

~ OIC of the planning and execution of Lights Training Programme.
~ Ensure members are well trained in the area of Lights.
~ Ensure the smooth running of events (Lights Section).
~ 2IC of the AV Club Noticeboard, to be updated once every fortnight.
~ OIC for the planning and execution of Industry Visits for members.

Technical Manager, Video

~ OIC of the planning and execution of Video Training Programme.
~ Ensure members are well trained in the area of Video.
~ Ensure the smooth running of events (Video Section).
~ Advisor of all the video productions for the college and college.
~ OIC of external competitions. (SDMA, Roving DV etc).

Welfare Officer
~ Looks into the welfare of all members.
~ Planning of bonding activities for club members. At least 1 activity
every term.
~ OIC of the planning and execution of SL/CIP Projects for the Club. At
least 1 SL project or 2 CIP projects during office term.
~ OIC of the planning and execution of Exchange Programmes with
other Schools AV Club Members.